Journey by motor car, motor truck, motor carrier or jeep car
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29. (1) If a government servant travels in a motor car, motor truck, motor carrier, or jeep car or by other means of conveyance which is his own or which he has hired, then he may draw travelling allowance under rule 27 (B).
(2) If a government servant travels in his own motor car, motor truck, motor carrier or jeep car but the propulsion charges are paid by another government servant who accompanies him on the journey, then he will be entitled to daily allowance or incidental allowance as in sub-rule (3) below.
(3) If a government servant travels in a conveyance, free of cost, that is for the use of which he does not have to bear any expenditure or propulsion charges, for any distance covered by direct road route during twenty-four hours or a portion thereof, he will be entitled to incidental expenses for journey by rail at the rates prescribed in rule 23(A)(1) the amount of which will not exceed the amount of one day’s daily allowance at ordinary rates. If, however, the halt on the day of arrival at and departure from the destination is for eight hours or more, the government servant may, at his option, either draw one day’s daily allowance admissible at the place of destination under rule 27(B)(1)(a)(ii) or incidental expenses the amount of which will not exceed the amount of one day’s daily allowance at ordinary rates, but daily allowance and incidental expenses both will not be admissible.
NOTES—(i) For the purpose of this sub-rule the outward and inward journeys will be treated as separate unless they are performed on the same day. Distance will be calculated from bus station to bus station.
(ii) Where, however, the duration of halt is less than eight hours then the government servant will draw only the incidental expenses at the rates prescribed in rule 23(A)(1) for journey by rail, the amount of which will not exceed the amount of one day’s daily allowance at ordinary rates.
Explanatory Note—[Deleted.]
(4) For mixed journeys partly by his own or hired conveyance and partly by borrowed conveyance or a conveyance provided at the expense of the Government, a local fund, local body, or a public sector undertaking, a government servant is entitled to travelling allowance for each type of journey as a separate individual journey under clause (1) or (3) above, as the case may be, subject to the condition that he cannot draw more than what he would have drawn had he done the whole distance covered by the two journeys in his own or in a hired motor car, motor truck, motor carrier or jeep car.
(5) When two or more government servants jointly hire a motor car, motor truck, motor carrier or jeep car having a seating capacity of five or more and use it for a road journey, they will draw the actual fare paid by them for the road journey or road mileage allowance under rule 23(B)(2), whichever is less. The daily allowance to which they may be entitled will also be admissible to each of them.
(6) A government servant provided with or authorised to use a Government conveyance will not be entitled to draw any mileage allowance for journeys by road so long as he is provided with the conveyance except in the following circumstances :
(i) if the journey is performed on foot, or by bicycle;
(ii) if the journey is performed away from headquarters, where the Government conveyance is not available, between places not connected by rail;
(iii) if the Government conveyance remains out of order, provided that he certifies—
(a) that the Government vehicle was out of order and could not be used ;
(b) that proper steps for having the vehicle repaired were being taken ; and
(c) that the journey could not be postponed till the vehicle had been repaired.
(iv) if the Government conveyance cannot be used on account of its being in use of some other officer who is authorised to use it ; provided that the controlling officer is satisfied that the nature of work was such that it could not be postponed till the availability of the Government conveyance.
NOTE—A borrowed motor car, motor truck, motor carrier, or jeep car of which the propulsion charges are paid by the government servant using it is equivalent to hiring a motor car, motor truck, motor carrier or jeep car.
Exception (1)—This rule does not apply to government servants of Category-IV or to government servants provided with elephants for their official duties in respect of journeys performed thereon, or to government servants entitled to travel by rail on pass.
Exception (2)—The driver of a motor car, motor truck, motor carrier or jeep car supplied at the expense of the government or by a local fund or body, when making a journey by road on the motor car, motor truck, motor carrier or jeep car in his charge, will be entitled to an incidental allowance at 2 paise per kilometre for the journey performed beyond his headquarters. He will also be entitled to daily allowance (at ordinary rates) if the journey involves an absence of at least one night from his headquarters, provided that where it includes a haltoutside the headquarters for at least eight hours the daily allowance admissible under rule 27 (B) (1) (a) (ii) may be drawn instead. No allowance will be admissible to him for the local journeys.
NOTES—(i) Nothing in the above exception will be deemed to preclude a driver from drawing daily allowance under rule 27(B) (1) (a) (ii) or 27(D) for the days of arrival and departure or of halt outside the headquarters subject to the conditions laid down therein but where such daily allowance is drawn the daily allowance mentioned in this exception shall not be drawn.
(ii) Distance from one bus station to another shall form the basis for assessing the distance covered but for the places which are not connected by bus service, instructions given in ‘Note’ below clause (e) of rule 90 should be followed by the controlling officer in determining the distance.
